Location: London (City)

Salary: £45,000 - £50,000 per annum + discretionary bonus

Working Hours: 11:00 AM – 7:30 PM, in-office Monday to Friday

Our Client is a well-established small private office based in London, specialising in property and shipment with a global presence. For over 40 years, they have been a key player in their field, providing top-tier services across international locations.

The Role: We are seeking a highly organised and proactive Executive Assistant to provide 1:1 support to Chairman and occasional assistance to a second Director when they are in London. This role involves handling both personal and business affairs, ensuring the smooth running of their day-to-day schedule, particularly when the Chairman is travelling for up to two months annually on business.

Key Responsibilities:

• Diary Management: Manage complex calendars, scheduling meetings, and ensuring all appointments are organised efficiently.
• Email Management: Handle email correspondence, prioritising and responding to key communications.
• Telephone Work: Respond to calls professionally, ensuring messages are relayed accurately and promptly.
• Travel Planning: Organise international and domestic travel, including flights, accommodation, and transportation.
• Itinerary Planning: Create detailed itineraries for business trips and meetings.
• Meeting Support: Schedule and coordinate internal and external meetings, including preparing agendas and relevant materials.
• Finance Support: Assist with basic financial tasks, such as expenses and invoice management.
• Document Typing: Type documents from dictation with accuracy and efficiency.
• Event Support: Assist with planning and coordinating business and personal events.

Key Requirements:

• Previous experience as an Executive Assistant, preferably in a 1:1 support role.
• Exceptional organisational skills with the ability to manage multiple tasks.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office and comfortable with dictation tools.
• Ability to work independently and anticipate the needs of senior executives.
• Experience with diary management, travel planning, and basic finance tasks.

Benefits:

• Competitive salary of £45,000 - £50,000 per annum.
• Discretionary bonus based on performance.
• Standard annual leave entitlement.
• The opportunity to work in a small dynamic, globally focused business that is privately owned.

If you’re a proactive, organised, and experienced EA looking for a rewarding role with the opportunity to support senior executives, we’d love to hear from you!

To Apply:
Please click apply below to be considered